How do I create an invoice template?

Use our free invoice generator or template to get started on your invoice right away! When creating an invoice from scratch, be sure to include these items: Your business’s name, address, email address, and phone number for contact An invoice number for record keeping, to establish a paper trail of information for yours and your customers’ accounting records The date of completed service A description of services, to a level of specification that describes what you provided at the unit level How many units your customer ordered The rate per unit The total number of units A total amount owed Any tax that your company needs to apply to the amount due

Is the invoice template free?

Yes! Use our invoice generator or invoice template as many times as you’d like, for free! To choose from more invoice templates and to get paid right in the online invoice, try QuickBooks Payments.

Is the free invoice template customizable?

Yes! You may customize the invoice details as well as the look and feel according to your business needs. You can also add your company logo and a customized message to your customer on this professional invoice template.

Free invoice generator

Q: Which invoice format should I use?

Invoices are most commonly sent in PDF format. However, you may choose to create and customize invoices in Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, or PDF. Word is suitable for short and simple invoices while spreadsheets may be better suited for invoices with many line items and details. Whichever format you choose to create and edit an invoice, it is recommended that you convert the document into a PDF before sending it to your customer.

Q: Do you have invoice templates by industry?

Not yet! But coming soon! We understand you may want custom invoice templates based on your industry, such as freelance invoice templates, contractor invoice templates, auto repair invoice templates, photography invoice templates, construction invoice templates, and more.

Use this free invoice generator to create an invoice online. Enter your business information, upload your logo, and choose custom details within our invoice template. Then, you’re ready to download and send.

Alternatively, if you’re looking for a downloadable blank invoice template, use our free printable invoice templates in Word, Excel, pdf and other formats.

Make billing feel effortless with automated invoices in QuickBooks

Compare invoice solutions

Customize

Invoice details

Ship to

Invoice #

Invoice date

Terms

Totals

Subtotal

Sales tax

Shipping

Look and Feel

Color

Font

Edit Preview

Invoice

Bill to

Ship to

Invoice details

Invoice #

Invoice date

Terms

Due

Other

Product/service

Description

Qty/hrs

Rate

Amount

Subtotal 0.00

Sales tax

Shipping

Total $0.00

Due mm/dd/yyyy

Hello!

Thank you for your purchase. Please return this invoice with payment.

Thanks!

Invoice

Business name

Street address

City, State, Zip Code

(000) 000 – 0000

Website

Bill to

Client name

Street address

City, State, Zip Code

Ship to

Client name

Street address

City, State, Zip Code

Invoice details

Invoice #:

12345

Invoice date:

mm/dd/yyyy

Terms:

Net 30

Due:

mm/dd/yyyy

Other

Product/service

Description

Qty/hrs

Rate

Amount

Subtotal 0.00

Sales tax

0.00

Shipping

0.00

Total $0.00

Due mm/dd/yyyy

Edit Preview

Product/service

Description

Qty/hrs

Rate

Total

Product or service

Product description

0.00

How to create an invoice

Step 1:

Use the free invoice generator to customize the blank invoice. Fill out all the invoice details with your business information including company name and contact information (i.e. email, phone number, and address). Upload your company logo. Hit the preview button to see your invoice.

Step 2:

Fill out the customer’s invoice details, including the “bill to” and “ship to” sections, and the invoice number. Add your payment terms and a net 30 due date, so your customer knows late fees will apply after 30 days, if applicable.

Step 3:

Enter information about products you are invoicing, including sales tax and shipping costs. The invoice generator will automatically calculate the subtotal for all your line items.

Sales tax will be calculated automatically with a QuickBooks Online account. Or you can calculate it yourself using a free sales tax calculator.

Step 4:

Thank your customer for their business with a message. You can also notify them that late fees may apply for past-due payments. You can also set up automatic payment reminders for your customers.

Step 5:

Customize your invoice template. Be sure to preview your invoice one final time to make sure everything looks good. Then download your PDF invoice and send it to your client.

Free printable invoice template in multiple formats

Use the free invoice generator to create customized invoices as many times as you’d like! Alternatively, if you’re looking for a downloadable blank invoice, use this free printable invoice template in Word, Excel, pdf and other formats.

Tired of manually creating and sending each invoice? Save time and get paid faster with online invoicing in QuickBooks. No more paper checks, transaction fees, or hectice bank runs. Send custom invoices and accept payments right in the online invoice. Customers can pay by credit cards, debit cards, ACH bank transfers, and Apple Pay®—anywhere, anytime!

Invoicing guide & best practices

What is an invoice?

What is an invoice used for?

When is the best time to send an invoice?

Are there different types of invoices?

What kind of invoice do I need?

Is an invoice a contract?

How will someone pay my invoice?

Do invoices need to be signed

What are the benefits of using the invoice generator?

How can I get paid on invoices faster?

What are some invoicing tips?

Frequently asked questions

How do I create an invoice?

Is the invoice generator free?

Is the free invoice generator customizable?

Which invoice format should I use?

Do you have invoice templates by industry?

Free invoice generator vs. QuickBooks invoicing software

Free invoice template

Download

Free invoice generator

Create invoice

QuickBooks invoicing software

Plans & pricing

Cost

Customize invoice

Printable

Calculate sales tax

Send invoices online

Track invoice status

Accept payments online, on invoices

Send automated payment reminders

Integrated with accounting software

Connect your bank account

Instant deposits

$0, unlimited

Starting at $12.50/mo Free 30-day trial!

**Features

QuickBooks Payments: Payments’ Merchant Agreement applies. QuickBooks Payments account subject to eligibility criteria, credit and application approval. Additional terms, conditions and fees apply.

Instant Deposit: Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria, including delayed eligibility for new users and availability for only some transactions. Deposits are sent in up to 30 minutes. Deposit times may vary for third party delays.

Instant deposit at no extra cost: Includes use of Instant Deposit without the additional cost. Instant Deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card in up to 30 minutes. Deposit times may vary for third party delays.

Next-day deposit: Next-day deposit feature subject to eligibility criteria. Payments processed before 3:00 PM PT typically arrive at your bank the next business day (excluding weekends and holidays). Deposit times may vary for other payment methods, third party delays or risk reviews.

Pay-enabled invoices: Requires a separate QuickBooks Payments account which is subject to eligibility criteria, credit and application approval. Additional fees may apply. Additional terms and conditions apply.

QuickBooks Card Reader: Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance. Product registration and QuickBooks Payments account required. Account subject to eligibility criteria, credit and application approval. Terms, conditions, features and services are subject to change. Use is subject to important terms of service and licenses information: https://quickbooks.intuit.com/payments/legal/

Apple Pay: Apple Pay is a trademark of Apple Inc..

**Product Information

QuickBooks Checking Account opening is subject to identity verification and approval by Green Dot Bank.

QuickBooks and Intuit are a technology company, not a bank. Banking services provided by our partner, Green Dot Bank.

QuickBooks Payments account: Payments' Merchant Agreement applies. QuickBooks Payments account subject to credit and application approval. Subscription to QuickBooks Online required.

QuickBooks Payments and QuickBooks Checking accounts: Users must apply for both QuickBooks Payments and QuickBooks Checking accounts when bundled. QuickBooks Payments’ Merchant Agreement and QuickBooks Checking account’s Deposit Account Agreement apply.

QuickBooks Checking account: Banking services provided by and the QuickBooks Visa® Debit Card is issued by Green Dot Bank, Member FDIC, pursuant to license from Visa U.S.A., Inc. Green Dot Bank operates under the following registered trade names: GoBank, GO2bank and Bonneville Bank. Registered trade names are used by, and refer to, a single FDIC-insured bank, Green Dot Bank. Deposits under any of these trade names are deposits with Green Dot Bank and are aggregated for deposit insurance coverage up to the allowable limits. Green Dot is a registered trademark of Green Dot Corporation. ©2022 Green Dot Corporation. All rights reserved. QuickBooks products and services, including Instant Deposit, QuickBooks Payments, Cash flow planning / forecasting are not provided by Green Dot Bank.

FDIC insured up to $250,000: QuickBooks Checking Account funds are FDIC-insured up to the allowable limits through Green Dot Bank, Member FDIC upon verification of Cardholder’s identity. Coverage limit is subject to aggregation of all of Cardholder’s funds held on deposit at Green Dot Bank.

QuickBooks Online System Requirements: QuickBooks Online requires a computer with a supported Internet browser (see System Requirements for a list of supported browsers) and an Internet connection (a high-speed connection is recommended). Network fees may apply.

Customer support: For hours of support and how to contact support, click here.

#Claims

1. ‘Get paid twice as fast’ claim: ‘Twice as fast’ based on U.S. customers using QuickBooks Online invoice tracking and payment features compared to customers not using these features from August 2020 to July 2021.Terms, conditions, pricing, special features, and service and support options subject to change without notice.

Free invoice generator

Customize

Invoice details

Totals

Look and Feel

Invoice

Invoice

Bill to

Ship to

Invoice details

Other

Invoice

Invoice

Bill to

Ship to

Invoice details

Other

Get paid 2x faster

How to create an invoice

Free printable invoice template in multiple formats

Invoicing guide & best practices

Free invoice generator vs. QuickBooks invoicing software

Free invoice template

Free invoice generator

QuickBooks invoicing software